FAQ
General Information
What is the EULiST Student Conference ?
The EULiST Student Conference is an event organized by students, for students from the EULiST universities. This year’s theme is “On the Crossroad Between Academia and Economy”, focusing on how students can contribute to shaping the European economic landscape through academic collaboration and engagement. It’s a unique opportunity to meet peers from across Europe, reflect on our collective role in the EULiST Alliance, and build projects together around current societal and economic challenges.
When and where does the conference take place ?
The conference takes place from June 30 to July 4, 2025, in Douai, France.
- Participants are expected to arrive throughout the day on Monday, June 30. Optional activities will be available in the afternoon, and an official welcome ceremony will be held in the evening.
- There are no official activities on Friday, July 4. Participants are invited to check out of their accommodation before noon.
Who can participate in the conference ?
The conference is open to students from the EULiST partner universities. Participation is by application, and selected participants have already been notified by email.
Is there a participation fee ?
No! Participation in the conference is free of charge.
- The host university covers all conference costs, including accommodation, meals, and materials.
- Travel costs are covered by each participant’s home university. Please contact your local coordinator for travel arrangements and reimbursements.
Travel & Accommodation
How do I get to Douai ?
It depends on your home university: some institutions may organize the entire trip, while others let students plan their own journey.
Please check with your local EULiST coordinator for details.
If you’re travelling independently:
- Douai is connected by TGV from Paris (city and airport) and by regional trains from Lille.
- If you fly, Paris airports are recommended.
- Avoid Brussels if possible: connections to Douai involve three trains and transfer through Lille, which will be heavily congested on July 4 due to the Tour de France.
Will transportation be provided from airports/train stations ?
No shuttles are provided.
You should make your way to Douai train station, then:
- Walk 20 minutes to the residences on Rue du Grand Bail, or
- Take a free direct local bus (not visible on Google Maps – download the Évéole app).
If you have a disability or mobility issue, please contact us in advance — we’ll arrange transport assistance for you.
Is accommodation provided for participants ?
Yes — accommodation is provided for all participants at the Douai university residences, from Monday evening (June 30) to Friday morning (July 4).
This is where many social events and some parts of the programme will take place.
Other activities will be held in university buildings 15 minutes’ walk away.
Can I arrive earlier or leave later ?
Unfortunately, early arrival and late departure are not covered.
However, if you have specific needs and must arrive earlier, let us know — we’ll try to help.
It is not possible to extend your stay beyond Friday morning.
What should I bring with me ?
- Bedding and towels are provided.
- Bring a valid ID — it will be requested at check-in.
- We recommend packing light, and bringing whatever you need for personal comfort and daily activities (e.g. laptop if needed for your workshop, medication, adaptors, etc.).
Meals & Dietary Restrictions
Are meals included during the conference ?
Yes — all meals are provided from Monday evening (June 30) to Friday morning (July 4).
Meals are organized at the residence site and the university restaurant:
- Breakfasts will be served as a buffet-style reception — make sure to arrive early!
- Lunches and dinners will be served at the university canteen.
- Special meals include a barbecue and a cocktail dinner during the Thursday Gala Evening.
How are dietary restrictions or allergies handled ?
We collected dietary needs through a form sent before the event, and the restaurant is well-prepared to accommodate various requirements (vegetarian, vegan, gluten-free, halal, allergies, etc.).
Multiple dish options will be available at each meal.
Just remind the staff of your dietary needs when going through the canteen line, to make sure everything is adapted accordingly.
Dress Code & Logistics
What is the dress code for the conference ?
Throughout the conference, participants are expected to wear appropriate and presentable attire, especially during formal moments such as the official group photo on Tuesday.
For the Thursday Gala Evening, the dress code is the following:
Menswear
What we expect:
- Full suit – black, navy, grey, brown or white
- Collared shirt – long-sleeved
- Leather dress shoes
Optional and recommended:
- Tie or bowtie
Avoid:
- Jeans or casual trousers
- T-shirts, polos, hoodies
- Sneakers, trainers, sandals
Traveling light? Even if you can’t bring a full suit, you must wear at least a shirt with formal dark trousers and non-sport shoes.
Womenswear
What we expect:
- Dress at least below the knees, preferably floor-length
- Alternatively, an elegant blouse with a long skirt or formal trousers
- Elegant shoes
Avoid:
- Mini dresses (anything above knees)
- Casual or sporty clothing – jeans, leggins, shorts
- Sneakers, boots, flip-flops
Traveling light? A long dress or a combination of blouse and long skirt/formal trousers will do – just make sure the outfit looks formal and tidy.
When in doubt, it’s always better to be slightly overdressed than underdressed.
Program & Participation
What will the programme look like ?
A detailed programme is available on the “Programme” tab of the website.
Each participant will also have access to a personalized schedule in the private section of the site.
The event includes:
- Keynote lectures with high-profile guests,
- Workshops related to the EULiST alliance and the main theme of the conference,
- A Hackathon,
- And various local discovery outings.
Can I choose which sessions to attend ?
Yes! Participants will soon receive a form to rank the workshops by preference.
Based on your answers, we’ll assign you to the most relevant sessions. Your final programme will be available on your private account on the website.
Will there be free time or social events ?
Absolutely. Every day includes social activities and free time to explore Douai or relax with other participants.
Expect evening events, games, a gala night, and more surprises!
Merch & Materials
Will participants receive any materials or goodies ?
Yes! Each participant will receive a welcome pack containing goodies from each EULiST university.
These items are designed to be both useful during the conference and as souvenirs afterwards.
Is there an official conference T-shirt or badge ?
There won’t be a special conference T-shirt.
However, each participant will receive a badge upon arrival, which must be worn throughout the event for access to all activities and venues.
Communication & Emergency
Will there be a WhatsApp/Telegram group for participants ?
Yes, a WhatsApp group will be set up to share quick updates and important information.
A link to join the group was sent by email to all participants.
Who can I contact in case of emergency ?
During the conference, an emergency contact number will be provided.
You can reach this number via WhatsApp for any urgent situations. Make sure to add it to your contacts.
In addition, security staff will be present at the residences every night for further assistance.
Is Wi-Fi available at the venue and accommodation ?
Yes, Wi-Fi is available throughout the conference venues.
You will receive a specific access code upon arrival. The main campus also provides eduroam access for university members.
Language
What is the working language of the conference ?
The main working language of the conference is English.
No specific translations will be provided, but to ensure smooth communication, we will provide a list of key terms at the beginning of the conference.
There will also be a session on the first day to familiarize everyone with these terms.
Do I need to be fluent in English ?
Since the entire conference will be conducted in English, a basic level of proficiency is required to participate.
However, some interactions in French (such as with local merchants or during informal encounters) will be facilitated.
An introductory session in French will be available on the first day to help with communication.
Inclusion / Accessibility
Is the venue accessible to people with reduced mobility ?
Yes, the conference venues (residences and conference rooms) are fully accessible to people with reduced mobility.
Special rooms are available upon request. Please contact us in advance to help facilitate the organization and ensure the necessary accommodations.
Will there be support for students with specific needs (e.g., neurodiversity, mental health) ?
A quiet room will be available throughout the conference for anyone who needs a break or a calm space.
All activities are designed to be inclusive of cultural and physical diversity.
If you ever feel uncomfortable or need assistance with any situation, please feel free to reach out to us.
Content & Recognition
Will there be a certificate of participation ?
Yes, a certificate of participation will be provided to all participants who attend at least 80% of the planned workshops.
Can I get ECTS credits for attending the conference ?
Unfortunately, ECTS credits will not be offered for attending the conference at this time.
We are working on improving this aspect for future editions.
Are there preparation materials before the event ?
Yes, you will find an article on the website with useful resources to review before the conference.
Some participants, such as those involved in the Hackathon, will be invited to preparatory sessions.